Romania/MozRO NationalCamp 2012/Format

Overall guiding questions and themes for discussion

The meetup will span over 4 days:

• Day 1 (Friday): participants arrive and welcome dinner
• Day 2 (Saturday): Work day and evening Fx x party
• Day 3 (Sunday): Wrap-up and goals-setting and evening to rest (or to triage bugs!)
• Day 4 (Monday): departure of participants

Here are the topics the organizers think will guide discussions:

• What is the status of the Mozilla community in Romania
• How to enlarge Romanian community and how can people get and stay involved
• How to avoid conflicts while stating your point of view
• Promoting Mozilla and its projects in Romania
• Why would one contribute to Mozilla projects
• Examine Firefox market share in the Romania and work on strategies to consolidate it
• Share experiences on how to encourage non-professionals to contribute and improve themselves
• ... (add here)

Talk Proposals

TBD.

The overall aim of the meeting is to define specific objectives for Mozilla Romania for the next 6 months and specific goals to achieve. Working with communities for the past couple of years, I've learned that the most active and strongest communities are the ones that plan well ahead and define a clear roadmap. With a clear roadmap, you have a better sense of purpose and better visibility on what you want to achieve and how to get there.

Mozilla Romania has done some great work so far, but it's really time to take your work to the next level, and make Mozilla Romania become a vibrant community that recruits new contributors regularly and that becomes a reference that people go to in the Romania whenever they want to know the latest about Mozilla and want to get involved. This meeting will be the first step in figuring out how Mozilla Romania can go from being a small community with a cool community portal, to becoming a vibrant and dynamic community that all Romanian Mozillians have heard about and support.

• what's the market share of Firefox in the Romania?
• how does Mozilla Romania compare to other communities in Europe?
• what's been achieved?
• what's not working so well?
• Top 5 priorities:
  • Website!!!!
  • Formalise the community (get SUMO, QA, l10n, all together under one banner (but let them get on with what they're doing)
  • Planet RO
  • MozPub like events (announced and reported about on planet RO, also a calendar for upcoming events)
  • Getting Mozilla into schools, units, companies, etc.
• brainstorm about what each person in the meeting sees as the top priorities for Mozilla RO for the next 6 months and agreement on what the final top 5 goals should be for the next 6 months.

Session here

Conference Rooms

We will have xxxx conference rooms, main space for chatting, out-of-schedule meetings and keynotes and another open space on the first floor for lunch.

Equipment for conference rooms

All the conference rooms will be equipped with WiFi, flipcharts, a projector, microphones, pens and paper.

Conference room layout

Each conference room will have a room host that will handle the speaker introductions, noise situation and timing.

Presentations & friends

We'll host multiple formats of group interactions starting from traditional presentations, through various workshops and work sprints to informal BoFs and hack sessions.

The basic rule is that speakers need to excel. The amount of content that we're going to have and our devotion to limit passive listening resulted in the decision to keep the presentations short (ideally: TED-style 20 minute long), while leaving more breathing room to workshops and other forms of active participation.

Presentation rules

• We recommend that talks be concise and short (between 15 min (for a 30 min session slot) or 35 min (for a 60 min session slot) depending on what speakers agree with their track leaders
• Each talk or workshop should be in line with the general theme and tracks of this event and have a clear call to action to contribute to their project
• Slides will be presented from an external laptop (Keynote, OpenOffice, MS Office, HTML5 are ok)
• Each speaker will be assigned a support person that will help the speaker before, during and after his presentation with things like water, presenter device, timing, answering questions etc.
• Each speaker will work with the track leader to ensure his or her talk fits the track

Stage setup

• A projector
• Presenter table
• Confidence monitor (a small screen with the slide currently being displayed and potentially presenter notes)
• Timer
• Presenter device to transition between the slides with laser pointer
• If the speaker will decide for the Q&A format, a tablet with top voted questions
• Minimal clutter (as little cables etc. as possible)
• A stage host will help with timing, laptop policy, noise etc.

Speaker applications

Anyone willing to apply for a speaker slot should think about the impact he or she is willing to make and how this impact is aligned with the theme of this MozROCamp.

Applicants are requested to provide:

• In application email:
  • 2-3 sentence summary of what they want to talk about
  • 2-3 sentence summary of the impact they want to make with it
• Two weeks before the event
  • Story plan for their presentation
  • Short introduction email for participants who will want to contribute to the project. (see: Easy2Contribute)
  • Selected Q&A format for the presentation
  • Wherever the speaker is interested in getting Ideas for his talk from the participants
  • Chosen tablet/laptop policy
• Week before the event
  • Beta version of the slide deck. (the deck should contain everything the speaker is going to talk about but further changes are allowed past this point)
• Day before the talk
  • Final version of the slide deck that will be used during presentation

Speaker Angels

If requested, a speaker will get a speaker angel who will help the speaker prepare for his presentation, deliver it, and handle questions and requests for autographs afterward.

Speaker angels will be recruited from the participants.

Q&A

Questions and Answers sections are usually very chaotic, take a lot of time and give little in return. We want to improve the situation by offering each speaker a choice of one of three options for his talk

No Q&A

A speaker may choose not to go for any Q&A and use all the time he or she has for presenting.

No Tablet/Laptop policy

Each speaker will have a choice of how to handle laptops/tablets during his presentation.

Recommendations from the MozCamp planning team:

• No laptops/tablets
• Tablets ok, no laptops
• Laptops/Tablets move to the back of the room
• Tablets/Laptops ok

IRC channel

The IRC channel is #romania.